Any renovation is a great way to revitalize a space, giving the business renewed energy and bringing a fresh look to the work space. Like any other renovation, a successful office renovation requires a lot of arranging as you have to get the renovation done without necessarily disrupting the office work.
Whether you are a major corporation or small corporation that want to renovate the office space or upgrade an existing space, office renovation requires a lot of planning before finally executing it. Though it may seem like a straightforward and simple task, it is actually a daunting task especially if not properly planned.
If you have decided to take up the task, the following steps will help you to get a successful and smooth office renovation as well as get the most out of the project
· Set Clear Goals
Setting goals is a critical step during office renovation, establishing clear goals at the beginning of an office renovation will help you avoid so many pitfalls associated with such a project. Therefore you and your assistants should build up the objectives for the renovation. Whether it is a new space or you are just upgrading the current space, there are certain questions that you should ask yourself about the extent of the office renovation like how the staff will be affected by the renovation, how much office space require renovation, will the office be operating during the renovation or you will need to hire a provisional office, who will head the renovation and is the renovation a functional or cosmetic nature?
Get as much information about the renovation as possible and how the remodeling will work. This information will be appropriate in helping you set the budget as well as plan how business will be conducted during the renovation.
· Know the reason you are renovating
Besides setting the goals, you should also know why you are renovating. Is the goal to create a space for a new function, improve the aesthetics, update the infrastructure system or install the latest technology or is a combination of all the reasons? Before the renovation begins, separate the office stuff that you really need from those that you no longer needs as well identify your priorities. Making such decisions up front can help you save cost during the renovation.
· Think about the future
While a renovation will help you solve certain structural problems in the office, the money and the time that will be spent on this project should be something that you take time to think about. Though it may be costly and time consuming, an office renovation will benefit the working time for a long time. If you intend to stay in the office for over ten years, then you need to ensure that the renovation gives room for growth in the future and enable you to adapt to the ever changing technology.
· Budget Carefully
During any renovation, you should prepare for the unexpected even with the budget. You should leave some room in your budget even after ensuring that all the planned expenses are catered for as you never know what surprises you will encounter along the way. When you overestimate the budget, you are in a better position to make major or minor adjustments. You can add about 10 per cent of the set budget.
When setting the budget, ensure that you look in to the incentives; projects that increase energy efficiency or those that give jobs to the youths in the community are often rewarded with financial incentives and tax credits.
· Schedule the renovation
An office renovation will certainly impact the operations of the business and the entire project will affect most of the staff, therefore, you should schedule it carefully so that it impact the least number of people and it takes the shortest period of time.
Work the scheduling requirements in the renovation contract and prepare well for the period so that there are little disruptions of the office work.
· Know exactly what you need
You may want a dressing room or a private bathroom in the main office but maybe your budget cannot allow such improvements. Before the renovation begins, identify all your needs and wants and focus the renovation on the office needs. Also, consider the budget but as the renovation progresses, the costs will come together and you will be able to implement your needs without adjusting the budget.
· Be patient
The office space will be quite messy for as long as the renovation is in progress, it will take time to eventually turn it to a workable and safe environment. You do not have to keep running around and checking progress of the work daily, just relax and be patients. Once in a while checking is no problem as it allows you to keep track of the renovation but do not spend too much time on site and forget the office work.
· Prepare for the Worst
As stated earlier, in any renovation, you should add at least 10 per cent of the budget more that you have set to spend for unforeseen costs and emergencies that may crop up.
A professional will let you know the potential problems but you may still face other unforeseen stumbling blocks. This mostly happens in old buildings with layered renovations. Therefore, always check when the building was built and how many renovations have been carried out on the building to give you a heads up of any issues often experienced like lead paint or asbestos or any other issues that may cause issues during the renovation.
· Sell the things that you no longer use
After removing all the materials you no longer use, the temptation to destroy them may be high but you may be sacrificing cash.
The tiles, fixtures and other old appliances, remove them from the renovated building and you will certainly get a buyer willing to pay for them. Check the scrap businesses and the local salvage to find out what they are willing to pay for the waste.
By selling off these items that you no longer need, you will not only reduce congestion in the building but also be able to earn some extra cash.